Welcome to the Documents Center! All forms are available below and can be printed, filled out and returned. You can also call us during normal business hours at 1-800-840-2957 or may pick them up at either office in McGregor and Rosebud.

If you have any questions about any of the forms, please don't hesitate to reach out to us! We are always happy to help.

Simply, this is taking ownership for your stake in membership with the Heart of Texas Electric Cooperative. By signing this form, you agree to the terms and conditions set forth by HOTEC.

Assignment of Utilities

By filling out this form you are authorizing HOTEC to automatically withdraw funds each month until otherwise rescinded.

Automatic Bill Payment Authorization

Automatic Bill Payment Authorization (PDF)

Budget Bill is a free billing option that takes your annual energy bill and divides it by 12, so you pay the same amount each month.

Budget Billing Authorization

Capital credits represent each member's ownership of the cooperative. They are the margins credited (or allocated) to the members of the cooperative based on their purchases from the cooperative the previous year. These margins are used by the cooperative as capital to operate the business for a period of time.

A buyout is a legal form and process when the owner of those Capital Credits passes away and the account is settled.

Capital Credit Buyout

Need new customers for your business? Participate in the co-op connections program!

Co-op Connection Business Sign-up

Heart of Texas Electric Cooperative cannot guarantee uninterrupted service to any member. However, we do keep track of all members who have applied for, and been classified as “critical care” members. To be considered, this must be completed and signed by your doctor. Such members will receive priority in HOTEC’s service restoration response.

Critical Care Form

This allows someone to act on behalf of member and to conduct business with HOTEC but it does make the designated person a member of the cooperative.

Designation of Representative

Submit your Drivers License to our offices to help complete your member file with HOTEC.

Drivers License Submission Form

This Landlord Agreement serves as a contract for a tenant/landlord account. Being the landlord of this account means that when the tenant disconnects, Heart of Texas EC will automatically put this account into your name and charge a $50.00 connect fee per account.

Landlord Agreement

The Level Payment Plan allows you to budget your electricity utility bill by paying approximately the same amount each month, based on an average of billings for the past 12 months.

Level Payment Agreement

This is a membership and service application and agreement form. The application can be completed two ways:

  • Through the fillable PDF which needs to be printed off and returned
  • Completed online and sent electronically

Membership & Service Application

Membership & Service Application (Fillable PDF)

Membership & Service Application (Online)

A meter loop is the assembly that serves as the path for electrical conductors to securely attach to the house or pole and the electrical meter. It consists of the Weatherhead, the service mast or riser, and the meter enclosure.

At Heart of Texas Electric Co-op, we offer two different types of meter loops:

Overhead Meter Loop

Underground Meter Loop

Are you building a new building and need power to it? Here are the steps needed from you for your project.

This form will get you started in making sure we can get things done as soon as possible for you.

New Construction Application

If you prefer to submit your membership application online, you can do so here.

Online Membership Application

Operation Round Up is a community service program that was adopted by the Board of Directors of HOTEC and began on June 1, 2004. Operation Round up is just what its name implies. Each month, the electric bills of participating members are "rounded up" to the next highest dollar.

Operation Round Up Application

This Prepaid Metering Agreement is made and entered into between member and Heart of Texas Electric Cooperative (HOTEC) and is also governed by HOTEC’s Tariff for Electric Service (tariff). Prepaid metering is a pay as you go plan. By accepting the prepaid program, the member agrees to the terms and conditions.

Prepaid Metering Electric Service Agreement

An easement is a legal right to use someone else's land for public or private purposes. While many easement agreements are written into the property records, that is not always the case. Some easements can be obtained through other means. This form must be printed on legal paper (8 1/2" X 14").

Right of Way Easement

Heart of Texas Electric Cooperative will award 10 scholarships in the amount of $1,000 each.

Deadline to apply: 5 p.m. on March 1 of Current Year

Scholarship Qualifications

  1. The recipient must have graduated high school within two years of the application deadline; reside in the household (primary residence) of an HOTEC member. The member must be in good standing for at least twelve (12) consecutive months as of the application deadline. Good standing is defined as “a member that has paid all bills to the cooperative for which they are legally responsible or liable for the most recent twelve (12) months without having been issued more than two termination notices”.

  2. The recipient must be enrolled in an accredited program, either full time or part time.

  3. The recipient must be an undergraduate student only.

  4. The scholarship fund will be in the form of a grant program with the funds being paid to the college, university, or technical institute.

  5. Scholarships are not renewable, but recipients are encouraged to reapply.

  6. The scholarship fund will be $1,000 to each scholarship winner ($500 per fall and spring semester). The committee will award 10 scholarships per year.

  7. Scholarship use must commence within one year of date.

  8. The scholarship may be used at any two-year or four-year accredited college or university in Texas, including technical institutes.

  9. Applications should be completed in detail and will be reviewed by member of Scholarship Committee. The applications that are accepted will be placed in a random drawing to be held at the HOTEC office and winners notified in May after the drawing.

  10. The selection committee made of impartial judges will use a combination of need, academic ability, and citizenship in determining the qualification.

  11. A first-time college student applying for the HOTEC scholarship must:

    1. Have graduated from high school with at least a “C” average (2.0 on a 4.0 GPA scale) or,

    2. Have graduated from high school and a received a minimum ACT test score of 21 or,

    3. Be accepted to an accredited college or university in Texas, including Technical Institutes.

  12. An undergraduate college student seeking the scholarship must have achieved a 2.5 (on a 4.0 GPA scale) on all prior college work.

  13. An application must be completed and returned to HOTEC by March 1 of current year.

  14. The recipient will be required to provide HOTEC with an official transcript verifying their eligibility before funds are paid.

  15. The funds will be paid to the school at the beginning of each semester upon presentation of an official transcript for payment of tuition. To receive the second semester payment, the student must provide evidence of a maintained minimum GPA of 2.5.

  16. If the student does not continue their enrollment beyond the first semester, the remaining funds will be held in the HOTEC account and awarded to a new student during the next selection process.

Applications and qualifications sheets may be picked up at your school counselor's office or contact ron@hotec.coop.

Applications may be dropped off at either office, emailed to ron@hotec.coop, or mailed to:

Heart of Texas Electric Cooperative
PO Box 357
McGregor, TX 76657

HOTEC Scholarship Application

Commercial agricultural producers must use this form to claim exemption from Texas sales and use tax when buying, leasing or renting qualifying agricultural items they will use exclusively in the production of agricultural products for sale.

You cannot use this form to claim exemption from motor vehicle tax when buying motor vehicles, including trailers. To claim motor vehicle tax exemption, you must give a properly completed Texas Motor Vehicle Tax Exemption Certificate for Agricultural and Timber Operations (Form 14-319) to the vehicle’s seller or dealer. You must also claim the exemption on the Application for Texas Title (Form 130-U) when titling or registering the vehicle with the local County Tax Assessor-Collector.

Texas Agriculture Sales and Use Tax Exemption Certificate

HOTEC is proud to announce that we participate in the "Government-in-Action Youth Tour", sponsored in conjunction with the National Rural Electric Cooperative Association (NRECA) and Texas Electric Cooperatives (TEC).  The youth tour contest is held for high school junior students and the winner will receive a two week all-expense paid trip to Washington, D.C. in June of each year.

The winner will join almost 100 others from Texas on this exciting trip.  On Rural Youth Day, the Texas group will meet participants from other states at the nation's capitol where they will meet their State Representatives.  Nearly 1,500 students will gather to learn about each other and what life is like in other parts of the U.S.A.

Eligibility requirements are listed on the attached page.  Overwhelmingly, winning entrants have experienced the trip of a lifetime.  For some, this may be their only opportunity to visit our nation's capitol, become familiar with historical national monuments, government buildings, and to visit elected officials.

We hope you will see this as a value and that you will apply or encourage your school or a student to participate.

We will be more than happy to answer any questions you may have.

Eligibility Requirements

The essay entries will be limited to high school students that have completed their sophomore year of education, whose parent, grandparent, or legal guardian is currently a member of Heart of Texas Electric Cooperative.  Past members and family members of HOTEC or board of directors are not eligible.

You must submit an essay not to exceed 500 words based on a different topic each year.  The topic will be shown on the application.  A winner will be chosen according to the originality and content of their essay.  The winner will be required to give a brief summary of their trip at the Annual Membership Meeting in October.  Please turn in your essay along with the application.

If you have any questions, please email ron@hotec.coop, or by phone at 254-840-2871 or 800-840-2957.

Applications may be dropped off at either office, emailed to ron@hotec.coop, or mailed to HOTEC, PO Box 357, McGregor, TX 76657.

Youth Tour Application

Questions? E-mail us!